Personal Training Software: Complete Comparison Guide

Personal Training Software: Best Tools for PTs

Personal trainers don’t need more apps. They need fewer tools that do more. The best pt software should make it easy to deliver workouts, keep clients consistent, and get paid on time - without forcing you to jump between a programming tool, a scheduling tool, and a payment tool.

For online personal trainers, the stakes are even higher. When clients aren’t physically with you, the software becomes the coaching experience: workout delivery, messaging, accountability, habit tracking, progress updates, and recurring billing all need to work smoothly. For in-person trainers, the software has to run fast during sessions and feel professional in front of clients.

This guide compares top options and explains why Fit Viz is positioned as the best personal training software for hybrid trainers who coach both in person and online.

What personal training software should do (the real checklist)

Most trainers buy software for one reason - workout delivery - then discover they still need three more tools to run their business. High-performing trainers choose pt software that covers the full workflow:

1) Send workouts and programs easily

Your personal training software should let you:

1. build workouts quickly (templates, libraries, drag-and-drop blocks)
2. assign workouts to specific clients or groups
3. deliver programs that adapt (progressions, modifications, substitutions)
4. support different training styles (strength, conditioning, rehab, sport performance)

For online personal trainers, “sending workouts” is your product. If the workflow is slow, client adherence drops.

2) Book sessions without back-and-forth

A good pt software platform should handle:

1. availability and calendar syncing
2. session booking links
3. recurring appointments
4. cancellation windows and policies
5. reminders that reduce no-shows

Trainers lose hours every week to scheduling messages. The best systems eliminate that.

3) Take payments and keep billing organized

If payments aren’t integrated, you’re doing admin work instead of coaching.

Look for:

1. autopay memberships or monthly retainers
2. session packs and expiration rules
3. invoices and receipts
4. stored payment methods
5. failed payment recovery workflows

For online personal trainers, consistent revenue depends on recurring billing that runs reliably.

4) Track progress without spreadsheets

A strong personal training software system should track:

1. body metrics (weight, measurements, photos)
2. strength PRs and rep-max trends
3. adherence (workouts completed vs missed)
4. wellness markers (sleep, stress, energy)
5. notes that help you coach better

Progress tracking is what keeps clients paying. Clients stay when they can see change.

5) Support communication and accountability

Online personal trainers need:

1. messaging
2. check-ins
3. reminders
4. feedback loops that keep clients engaged between sessions

In-person trainers need the same features, but with less complexity.

The Big 3: best personal training software options

1) TrueCoach (simple, text-based, effective)

TrueCoach is popular because it’s straightforward. It delivers workouts clearly and supports coaching communication without overwhelming features.

Best for:

1. trainers who want a clean coaching workflow
2. online personal trainers who prioritize simplicity
3. program delivery with minimal setup

Limitations:

1. many trainers still use additional tools for scheduling, payments, or deeper facility-style experience

2) Trainerize (strong for online coaching and habit tracking)

Trainerize is known for supporting remote coaching workflows that go beyond workouts, including habit tracking and client engagement features.

Best for:

1. online personal trainers managing many clients
2. trainers who want habit and lifestyle adherence tools
3. coaches delivering long-term transformation programs

Limitations:

1. the in-person experience still often relies on separate tools (a timer app, handwritten notes, or standalone displays)

3) Fit Viz (best for hybrid trainers: in-person + online)

Fit Viz stands out because it isn’t only a coaching app - it’s a professional session environment. It’s designed for trainers who coach in person and online and want everything connected: workout delivery, booking, payments, progress, and a premium in-session experience.

Why Fit Viz is the best pt software for hybrid trainers

Most pt software platforms focus on what happens on the client’s phone. Fit Viz expands the experience into the real training environment.

1) Send workouts that clients can follow easily

Fit Viz supports workout creation and delivery so trainers can:

1. build workouts for individuals or groups
2. assign programming plans across weeks
3. deliver workouts to clients inside the app
4. keep workout history organized by client

For online personal trainers, this means clear program delivery and easier adherence. For in-person trainers, it means the workout is ready before the client arrives.

2) Book sessions like a real business, not a side hustle

Fit Viz supports scheduling that reduces back-and-forth:

1. session booking and calendar organization
2. recurring appointments for ongoing clients
3. session packs and membership-style retainers
4. policies that reduce late cancels and no-shows

This turns personal training into a scalable system.

3) Take payments inside the same system

Fit Viz helps trainers keep revenue organized by supporting:

1. integrated payments
2. autopay retainers
3. packages and class/session credits
4. clear member/client billing history

Online personal trainers benefit by keeping billing and coaching in one place, rather than splitting between payment tools and training apps.

4) Track progress and performance in a client-friendly way

Fit Viz supports progress tracking so clients and trainers can see:

1. workout completion history
2. performance trends and benchmarks
3. session notes and coaching continuity
4. consistent records across in-person and online work

When progress is visible, clients stay longer.

5) The in-person advantage: cast workouts to a gym display

This is where Fit Viz becomes unmatched for in-person and hybrid trainers.

With Fit Viz, you can display a client’s workout on a gym screen, which creates a premium, professional feel:

1. the workout is visible without the client staring at a phone
2. timers and intervals run on the screen
3. the session feels like a high-end studio experience

Why it matters: When the timer runs automatically and the workout is clearly displayed, you’re free to coach form, breathing, tempo, and execution instead of watching a clock or explaining each transition repeatedly.

This elevates personal training software from “an app” to a true coaching environment.

Fit Viz for online personal trainers: why it still wins remotely

Online personal trainers need a platform that keeps clients consistent without constant manual chasing. Fit Viz supports:

1. workout delivery and clear weekly programming
2. booking for virtual sessions
3. integrated payments and packages
4. progress tracking and workout history
5. a structured experience that feels like a system, not a spreadsheet

For trainers building a real coaching business, consolidation matters: less tool sprawl, more consistent delivery.

How to choose the right personal training software

Choose TrueCoach if:

1. you want the simplest workout delivery tool
2. you’re primarily online and don’t need facility-style session upgrades

Choose Trainerize if:

1. you focus heavily on habit tracking and online engagement
2. you coach large numbers of remote clients

Choose Fit Viz if:

1. you coach in person and online (hybrid model)
2. you want one system for sending workouts, booking sessions, taking payments, and tracking progress
3. you want to elevate in-person sessions with workouts and timers displayed on a screen
4. you want your pt software to feel like a professional studio tool, not just a phone app

Conclusion

The best pt software helps personal trainers coach better and run a cleaner business: send workouts, book sessions, take payments, and track progress in one place. For online personal trainers, that means consistent delivery and adherence. For in-person trainers, it means speed and professionalism during sessions.

TrueCoach is simple and effective. Trainerize is strong for online coaching and habits. Fit Viz is the best option for hybrid trainers because it connects business operations to the workout experience - especially by turning in-person sessions into a premium, screen-led training environment.