Vagaro Alternative: Top 12 Competitors Compared (2025 Guide)

Vagaro is one of the most well-known business management platforms in the beauty and wellness space. For salons, spas, and barbershops, it’s an excellent all-in-one scheduling and marketing solution.

But when it comes to fitness facilities, gyms, yoga studios, and group training environments, many owners quickly realize that Vagaro’s core design still favors appointment-based beauty workflows - not class-based fitness operations.

If you’re tired of workarounds and manual adjustments just to make your classes fit into a salon software system, it’s time to explore a purpose-built Vagaro alternative.

This 2025 guide compares the top 12 Vagaro competitors built for fitness, wellness, and training businesses - and highlights why Fit Viz is the modern leader among them.

Why Gyms and Studios Are Seeking a Vagaro Alternative

Vagaro has worked hard to enter the fitness software market. However, its core architecture was originally designed for one-on-one appointments, not group-based, time-bound classes. This creates friction for gyms that need fast, scalable scheduling tools.

The “Salon vs. Studio” Workflow Problem

Salons operate on individual bookings - one client, one chair, one stylist.
Gyms operate on group classes - multiple members, one instructor, one shared experience.

When you try to manage a 25-person HIIT class or CrossFit WOD in a system built for haircuts and facials, you run into challenges like:

Difficulty managing waitlists or auto-filling spots after cancellations.
Limited visibility for recurring classes and series.
No native performance tracking or leaderboard integration.
Frustrating user experiences for members booking from their phones.

In other words, Vagaro was made to schedule appointments - not manage fitness ecosystems.

The best Vagaro alternatives are built specifically for gyms and studios, prioritizing member engagement, automation, and multi-user functionality.

What to Look for in a Vagaro Alternative for Gyms

When evaluating fitness software, consider these key differentiators:

Class-Based Scheduling – Support for multiple participants per class, recurring sessions, and easy waitlist automation.
Membership Management – Integration of payments, renewals, and check-ins under one platform.
In-Gym Display Integration – Ability to link schedules and performance data to digital screens or leaderboards.
Mobile User Experience – A fast, intuitive app that members enjoy using daily.
Transparent Pricing – No hidden add-ons or “per-feature” charges.

These are the features that make a platform fit for fitness - not beauty or salon scheduling.

Top 12 Vagaro Alternatives for Fitness Studios in 2025

Here are the leading Vagaro competitors for gyms, group fitness studios, and wellness centers this year.

1. Fit Viz - The Visual-First Fitness Solution

Fit Viz is the best Vagaro alternative for 2025 - purpose-built for gyms, functional training studios, and fitness franchises that need more than just scheduling.

Key Features:

Seamless Class Booking: Easy-to-use web and mobile interfaces for group scheduling, waitlists, and check-ins.
Membership Management: Automate renewals, billing, and package tracking without manual input.
Visual Engagement: Integrates booking and attendance data with your in-gym workout displays, showing member names on leaderboards, timers, and heart-rate screens.
Branded Experience: Customize every member touchpoint with your logo, colors, and layout.
Transparent Pricing: Flat, predictable pricing - no “feature unlock” fees or hidden costs.

Best For: Gyms, CrossFit boxes, fitness studios, and training centers seeking a performance-driven ecosystem.

Fit Viz isn’t just an admin tool - it’s a visual performance platform that connects scheduling, member motivation, and on-screen engagement in one cohesive system.

2. WellnessLiving

A strong contender among Vagaro alternatives, WellnessLiving offers a wide range of marketing and retention tools. It’s feature-rich, but its interface can feel cluttered for new users.

Pros: Built-in marketing automation, strong reporting.
Cons: Slightly dated UI, moderate learning curve.

Best For: Established studios with experienced staff who can manage complex systems.

3. Mariana Tek

Mariana Tek is designed for high-end boutique studios and cycling chains. Its interface is modern, and its performance metrics appeal to data-driven trainers - but it comes with a premium price.

Pros: Sleek design, member analytics, automation.
Cons: Expensive for smaller studios, limited customization.

Best For: Boutique spin and Pilates studios.

4. Glofox

A popular option for growing gyms, Glofox offers solid scheduling, payments, and marketing features. It’s simpler than Vagaro but still robust enough for mid-size fitness businesses.

Pros: Clean interface, mobile app, good support.
Cons: Some reports of billing issues and delayed updates.

Best For: Independent gyms and franchise models.

5. Wodify

Known for its CrossFit roots, Wodify combines gym management with performance tracking. It’s a strong competitor for facilities that value data-driven coaching.

Pros: Leaderboards, performance tracking, member app.
Cons: Slightly higher cost per member tier.

Best For: Functional fitness and strength training facilities.

6. Zen Planner

A long-standing player in gym management software, Zen Planner offers reliable tools for scheduling, billing, and member tracking.

Pros: Proven platform, flexible automations.
Cons: Interface feels dated compared to newer options.

Best For: Traditional gyms and martial arts schools.

7. TeamUp

TeamUp is simple, affordable, and user-friendly - especially for smaller studios. It focuses on core functionality rather than extras.

Pros: Clean UX, transparent pricing, strong customer support.
Cons: Limited in-app customization.

Best For: Yoga and small group training studios.

8. Gymdesk

Gymdesk is a budget-friendly option for martial arts schools and small fitness studios. It handles check-ins and payments efficiently but lacks advanced engagement tools.

Pros: Affordable, straightforward setup.
Cons: Minimal marketing automation or visual features.

9. Mindbody

Still one of the largest platforms in the industry, Mindbody is powerful but often too complex for smaller gyms - similar to Vagaro’s problem.

Pros: Deep feature set, strong brand recognition.
Cons: Expensive, complex interface, and steep learning curve.

Best For: Large franchises with dedicated admin teams.

10. ABC Fitness Solutions

A leader in enterprise-level gym software, ABC Fitness offers deep reporting and scalability but may be too much for independent studios.

Pros: Comprehensive, scalable platform.
Cons: Higher pricing, corporate structure.

Best For: Big-box gyms and multi-location operators.

11. PushPress

PushPress offers simple, API-driven management software built for gyms. It integrates well with other tools and has a flexible pricing model.

Pros: Great API integrations, simple UI.
Cons: Limited built-in marketing and visuals.

12. Mindbody + Fit Viz Integration (Hybrid Option)

For gyms already committed to Mindbody or Vagaro, integrating Fit Viz’s workout display system offers an upgrade without a full software change. Fit Viz can sync schedules and member names directly from these platforms, transforming your class experience without disrupting your backend.

Fit Viz vs Vagaro: Feature Comparison

Feature	Vagaro	Fit Viz
Designed For	Salons & spas	Gyms & studios
Class Scheduling	Limited	Full class + waitlist automation
Mobile Experience	Appointment-based	Class-based, visual-first
Performance Tracking	None	Real-time leaderboards & metrics
Visual Displays	Not supported	Fully integrated
Pricing Transparency	Add-on tiers	Flat, transparent pricing
Support	General	Fitness-specific expert support

Verdict: For fitness businesses, Fit Viz delivers everything Vagaro doesn’t - purpose-built tools, member engagement features, and automation designed for the realities of gym management.

The Verdict: Choose Software Built for Fitness, Not for Salons

If your business revolves around movement, community, and energy, you need software that matches that environment. Salon-based systems like Vagaro simply weren’t designed for multi-participant classes, group scheduling, or performance tracking.

A true Vagaro alternative like Fit Viz bridges that gap - combining smart booking, automated scheduling, and real-time engagement on in-gym screens.

Fit Viz doesn’t just simplify operations; it transforms how your members experience your space - making every class feel connected, interactive, and professional.

Discover why Fit Viz is the top-rated Vagaro alternative for gyms and fitness studios in 2025 at www.fitvizpro.com.